Notice of Annual General Meeting
Notice is hereby given that the Annual General Meeting of the Independent Producers’ Organisation will take place on Thursday 26th May 2011 at 2:30pm at The Bioscope, 286 Fox Street in Johannesburg and at Film Afrika, 2 Avalon 2nd Floor, 123 Hope Street, Gardens, Cape Town. Please confirm your attendance at the AGM in either Johannesburg or Cape Town on or before Thursday 12 May 2011.
The AGM will be followed by a social event in both Johannesburg and Cape Town. We are keen to recruit young, emerging producers and producers who are not yet IPO members to attend the AGM and social event. We will send out an invitation for non-IPO members next week which we encourage you to pass on to emerging producers and other producers that you know.
Items on the agenda will include a welcome to the IPO’s new Executive Director as well as reports from the Chairpersons, Treasurer and Convenors of Sub-Committees, followed by the election of Executive Committee members for 2011.
This is also a call for nominations for members of the new Executive Committee. Please take some time to think about who you would like to represent the Producer community this year and complete the nomination form attached. Please return your nominations form to the IPO Office by close of business next Thursday 12 May 2011.
As per our Constitution, this is also the time of year when members may propose amendments to the Constitution.
Only eligible, fully paid up members of good standing will be allowed to vote.
Every member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote on his behalf. A proxy need not be a member of the company.
To be valid, the form of proxy must be faxed or emailed to the Administrator of the IPO not less than 48 hours before the meeting.
Completion of the proxy does not preclude a member from subsequently attending and voting at the meeting in person.
A proxy form will be forwarded to you once the nomination process has been completed.
Please find a nomination form and updated list of IPO members, draft agenda, minutes of the last AGM and the IPO Constitution attached.
BY ORDER OF THE EXECUTIVE COMMITTEE
Tel 083 600 9554
Fax 086 541 8708